What Are The Best Accounting Software Options for Landlords?

Managing rental property finances has evolved significantly in recent years. Keeping filing cabinets full of receipts is no longer necessary or practical for busy rental property owners who want to run effective businesses.

Today, a variety of rental property accounting software platforms are available to help landlords automate and manage nearly every financial aspect of their operations. These tools often come with robust mobile apps and can simplify tracking expenses, income, deductions and other essential real estate investing tactics.

Having the right property management and accounting software allows you to stay on top of deadlines, better manage leases and tenants, and gain the financial oversight necessary to operate profitably and file accurate tax returns.

In this article, we identify some key features to look for in rental property accounting software, followed by the top 10 options for 2025.

Key Features to Look for in Rental Property Accounting Software

Managing rental properties requires more than just basic bookkeeping. It also demands software that seamlessly integrates accounting with property management tools.

A well-designed rental property accounting software can save time, reduce errors, and provide valuable insights into your portfolio’s performance. Rental property tax software can add all the features you need to tackle tax filing with ease, all while helping you reduce your tax liability at the end of the day.

When choosing such a tool, prioritize some of the key features below:

User-Friendly Interface

A straightforward and intuitive interface is crucial, especially for users who may not be technologically inclined. The software should simplify tasks like data entry, report generation, and financial tracking, making it accessible to landlords with varying levels of technical expertise.

Extensive Financial Tracking

Effective financial tracking goes beyond listing income and expenses. Look for software options that provide a comprehensive overview of your portfolio, including net cash flow, rental income breakdowns, and expense categories. This feature ensures you can monitor the health of your investments at a glance.

Real-Time Reporting

Timely and accurate reporting is essential for making informed decisions. High-quality software offers performance metrics such as net operating income and generates the forms you need come tax season. These real-time insights enable landlords to adapt their strategies and optimize their returns.

Integration Capabilities

An integrated software solution is vital for landlords with growing portfolios. Integrated software can bring in the property management side of accounting—incorporating important features like automated rent collection and tenant screening services, either directly on the platform or through APIs. The best tools integrate seamlessly with other applications, such as tax software, payment systems and property management platforms, ensuring smooth operations as your business expands.

Secure Data Storage

With sensitive financial information at stake, data security should be a top priority. Choose software that encrypts data and provides secure storage, safeguarding both your information and your tenants’ privacy.

Scalability

Whether you’re managing a single property or a large portfolio, scalability is a must. Look for software that adapts to your needs without requiring costly upgrades or complicated transitions.

Top Rental Property Accounting Software Options for Landlords

There are many rental property accounting software options out there, but not all can meet your specific needs. Below are some of the top options, along with their key features and potential drawbacks.

Ledgre

Ledgre is an accounting solution designed specifically for rental property owners. Its streamlined approach to financial management simplifies day-to-day bookkeeping and tax reporting. With powerful integrations, user-friendly features, and real estate specific tools, Ledgre stands out as an ideal choice for landlords of all sizes. whether you're looking for the best tax software or accounting tool.

Key Features:

• Integrations with Innago and Plaid: Ledgre seamlessly connects with Innago for comprehensive rental property management and Plaid for secure financial data importing. These integrations enhance efficiency by consolidating property management and financial tracking in one platform.
• Ease of Setup and Use for Non-Accountants: Ledgre is designed with simplicity in mind, making it an excellent choice for landlords with limited accounting knowledge. Its intuitive interface and tools allow users to start managing their finances quickly and confidently.
• Detailed Records: Receipt uploads and transaction logs ensure IRS compliance and streamlined record-keeping.
• Accurate Income and Expense Tracking: Cash-basis accounting reflects real cash flow, simplifying tax reporting and reducing errors.
• Efficient Deduction Management: Categorize and track tax-deductible expenses to maximize deductions.
• Tailored Tax Reporting: Generate real estate specific tax forms, such as Schedule E and Form 8825.
• Multi-User Access: Allow multiple users to access the platform with appropriate permissions.
• Financial Reporting Tools: Access clear, actionable insights through Ledgre’s financial reporting features. Track key metrics like property performance, income trends, and expense breakdowns to make informed business decisions.

Pricing: Free through April 15, 2025.

Best For: Landlords seeking cost-effective, yet powerful accounting tool tailored to rental property management.

Stessa

Branded as “asset management” software, Stessa offers tools to optimize operations and maximize returns for property owners.

Key Features:

• Automated income and expense tracking
• Performance dashboards
• Tax-ready financial reports

Pricing:

• Stessa Essentials: Free
• Stessa Manage: $15/month ($12/month when paid annually)
• Stessa Pro: $35/month ($28/month when paid annually)

Best For: Residential property owners seeking a comprehensive, user-friendly solution.

QuickBooks

QuickBooks is a versatile accounting platform that caters to general business owners. While it offers robust tools, QuickBooks for landlords may lack the real estate-specific tools you need for your rental business. For example, real estate-specific tools for designating properties and tenants or generating rental property reports may not be available or as specialized.

Key Features:

• Expense tracking and categorization
• Invoicing for streamlined rent collection
• Tax preparation tools to simplify filings

Pricing:

• Simple Start: $35/month
• Essentials: $65/month
• Plus: $99/month
• Advanced: $235/month

Best For: General business owners or property owners managing mixed-income streams or small to midsize portfolios.

AppFolio

AppFolio is property management software with accounting functionality. It offers a variety of property management and financial tools but is not dedicated accounting software.

Key Features:

• Tenant management
• Basic accounting
• Leasing

Pricing: Custom pricing based on portfolio size; contact AppFolio for a quote.

Best For: Professional property managers handling medium to large portfolios.

Buildium

Buildium is a popular property management platform with a variety of tenant- and landlord- focused features. If you’re looking for straightforward accounting software, however, Buildium’s property management focus might feel overwhelming for your accounting needs.

Key Features:

• Tenant screening
• Rent collection
• Accounting

Pricing:

• Essential: Starts at $58/month
• Growth: Starts at $183/month
• Premium: Starts at $375/month

Best For: Large-scale landlords and property managers overseeing diverse properties.

Landlord Studio

Landlord Studio focuses on day-to-day financial management and property management for landlords. Its mobile-first approach makes it accessible for users on the go.

Key Features:

• Income tracking
• Expense categorization
• Rent reminders

Pricing:

• Go: Free for up to 3 units
• Pro: $15/month (discounted for annual billing)
• Pro Plus: $35/month for advanced features like additional users and unlimited document storage.

Best For: DIY landlords and small to midsize property managers.

Hemlane

Hemlane is a versatile property management solution offering tools to streamline operations.

Key Features:

• Income statements and expense tracking
• Maintenance coordination
• General accounting tools

Pricing:

• Free: Basic listing and accounting tools
• Basic: $36.50/month for one unit (base fee + $2.50 per unit)
• Essential: $58/month for one unit
• Complete: $114/month for one unit

Best For: Landlords with fewer than 100 units seeking an all-in-one management tool.

Avail

Avail provides essential tools for tenant management but lacks advanced financial tracking features.

Key Features:

• Online rent collection
• Lease management
• General transaction tracking

Pricing

• Unlimited: Free
• Unlimited Plus: $9/unit/month for premium features like FastPay and customizable leases.

Best For: Landlords focused on tenant management and basic rent collection over accounting.

REI Hub

REI Hub specializes in robust accounting tools for real estate investors, offering a solution tailored to meet the unique financial needs of landlords and property managers.

Key Features:

• Automatic transaction reporting
• Property-specific bookkeeping
• Real estate tax reporting
• Mortgage accounting
• Cash flow reports
• Balance sheets

Pricing:

• Essentials: $15 per month for up to 3 units
• Growth: $25 per month with 10 units included
• Investor: $45 per month for 20 units
• Professional: $80 per month for an unlimited number of units

Best For: Real estate investors and landlords prioritizing accounting and tax preparation.

Baselane

Baselane offers a user-friendly platform for financial tracking, though it may not meet all your needs as a landlord.

Key Features:

• Automated income and expense tracking
• Cash flow reports and analysis
• Online rent collection
• Rental banking

Pricing: Free

Best For: Small-scale landlords and real estate investors seeking a free accounting tool, or landlords interested in connecting with lenders to acquire loans for rental properties.

Choosing the Right Software for Your Portfolio

With so many options available, the right rental property accounting software or tax software for rental properties depends on your needs and portfolio size.

Ledgre stands out with its tailored features, user-friendly design, and focus on accounting and financial tools. From automated tracking to seamless integration, it offers tools to streamline operations and enhance profitability. We’ve focused on simplifying your experience as much as possible, investing in the essential features you need – without the clutter of extras you don’t. (And if you do need those property management features, that’s why we integrate with property management software platforms like Innago).

Investing in the right software will help you manage your rental properties more effectively, reduce administrative burdens, and maximize returns. Whether you’re a seasoned investor or just starting, the right platform can make all the difference.