Benefits of Hiring a Bookkeeper for Your Rental Properties

December 17, 2024 6 min read

Should You Hire A Rental Property Bookkeeper?

Managing a rental property business is no small feat. Between rent collection, property maintenance, tenant relations, and the constant influx of bills and notices, keeping track of rental property accounting details can be overwhelming.

One aspect that often makes or breaks a successful operation is bookkeeping. For many property owners and real estate investors, balancing the financial side of things becomes an exhausting task.

That’s where a bookkeeper can make all the difference.

Keeping your finances in order is not only essential for your peace of mind, but also for the long-term success of your business. Many landlords underestimate the time, effort, and expertise required to manage accurate financial records.

So, is it time to hire a bookkeeper?

What Does a Bookkeeper Do?

Bookkeepers lay the foundation for all accounting functions by taking charge of core financial tasks, including sending invoices, creating journal entries, and tracking cash flow.

While bookkeepers and accountants sometimes perform similar work, a bookkeeper’s role is primarily to record transactions and keep finances organized. Their responsibilities also include monitoring cash flow, maintaining records, managing payroll, and paying bills. These tasks are critical to ensuring you have reliable financial records and can make informed business decisions.

For your rental property business, bookkeepers can even leverage the use of landlord accounting software. Whether you manage a single property or a large portfolio, a bookkeeper can improve efficiency and streamline your operations with the best tools and resources such as online rent payments, income and expense tracking, and integration with rental property management software for property management tools.

Levels of Bookkeeping Services

Bookkeeping services vary in depth, and finding the right level of expertise in rental property accounting is essential. Look for bookkeepers with experience in rental properties or even property management accounting software. Be sure to interview multiple candidates and ensure their schedule aligns with your needs. Here are the primary levels of service:

General Bookkeeping:This level covers routine data entry, transaction tracking, and organizing receipts and bills.
Full-Charge Bookkeeping:A full-charge bookkeeper manages everything from daily bookkeeping to advanced duties like payroll, accounts payable/receivable, and tax prep.
Certified Bookkeeping:Certified Public Accountants (CPAs) have passed training and certification exams, offering additional peace of mind andexpertise, especially in more complex property management scenarios.

Types of Bookkeepers

When hiring a bookkeeper, consider the type that fits your business best:

Virtual Bookkeepers:Working remotely, virtual bookkeepers are often cost-effective and convenient.
Freelance Bookkeepers:Independent and flexible, freelance bookkeepers can provide personalized, one-on-one service.
Certified Public Accountants (CPAs):For those needing advanced financial and tax advice,CPAs offer more comprehensive guidance and are a bit pricier.

Pros and Cons of Hiring a Bookkeeper

Pros:

Improved Accuracy:Bookkeepers ensure your financial records are up-to-date and error free.
Time Savings:With a bookkeeper, you can focus more on tenants, property maintenance, and other critical tasks.
Simplify Tax Season:Bookkeepers can help track income, maximize deductions, ensure compliance, and minimize errors.
Better Financial Decision-Making:With clear cash flow analysis and property performance evaluation, you gain valuable insights for growth and improvement.

Cons:

Additional Expenses:Bookkeepers charge either an hourly or flat rate, plus any fees for specialized services, which can impact profit margins.
Loss of Direct Control:Hiring someone requires trust and clear communication to ensure your finances are managed correctly.
Adjusting to a New System:Transitioning to professional bookkeeping may feel disruptive at first, especially if you’re used to handling finances yourself.

Signs You Need to Hire a Bookkeeper

How do you know when it’s time to hand over bookkeeping to a professional? Here are some signs:

Time Crunch:Are you spending more time on the books than on key responsibilities like tenant relations, property upkeep, or expanding your portfolio?If bookkeeping is taking over your day-to-day, a professional bookkeeper can take this load off your shoulders.
Outdated Books: Falling behind on your records means you’re missing out on up-to-date insights into cash flow, income, and expenses. Current books are essential for making timely decisions, so if you’re struggling to keep things current, a bookkeeper can keep you on track.
Unnecessary Late Fees: Late fees on bills, taxes, or vendor payments are often the result of disorganization. A bookkeeper can help you avoid these unnecessary expenses by ensuring your finances are in order.
Tax Struggles: If tax season fills you with dread and confusion, it’s time to consider hiring a professional. A bookkeeper prepares your records with taxes in mind, making it easier to file them accurately. However, if you want someone to fully prepare your taxes, atax accountant could be what you’re looking for.
Growth is Stalled: Inadequate bookkeeping can stifle your business growth. By providing essential financial data, a bookkeeper helps you identify opportunities for expansion and improvement.
Lack of Detail Orientation: Bookkeeping requires precision. If detail isn’t your strongest suit, a bookkeeper can prevent costly mistakes in your financial tracking, keep your records accurate, and your landlord account organized.

Making the Right Decision for Your Rental Property Business

Hiring a bookkeeper may seem like an extraneous expense, but for those serious about maintaininga successful rental property business, the benefits far outweigh the costs.

Skilled financial management reduces headaches at tax time, ensures deductions aren’t missed, and provides better control over each property’s financial performance. A bookkeeper also prepares you for audits, manages records with efficiency, and gives you a clear view of rental income and expenses.

Whether you’re a seasoned landlord or just starting out, knowing when to outsource your finances can significantly impact your business.

Better Bookkeeping, Better Business

With the support of a skilled bookkeeper, you can streamline financial processes, avoid costly mistakes, and gain valuable insights into your properties’ performance. As a result, you’re better prepared to handle tax obligations, improve cash flow, and assess the performance of each property in your portfolio.

In the end, investing in a bookkeeper means investing in a stronger, more sustainable business. Bookkeepers not only save you time and reduce stress but also secure a healthier financial future for your rental property business.

With this peace of mind, landlords and property managers like you can take your business to the next level and focus on what matters most—growing and maintaining your rental properties successfully.